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Sample Meeting Request Template:

Dear [NAME],

Representatives from [CITY, STATE] will be coming to Washington, D.C., on March 14-15 and would like to meet with you to discuss legislative issues of great importance to your community. The people from your district who will be attending are: [Names of constituents and city titles]

We hope you would be available to meet sometime after 2:00PM on Tuesday, March 14, or at any time on Wednesday, March 15. If you are unavailable, we hope a member of your legislative staff would be able to meet.

We hope to speak with you about:

To set up a meeting, please contact [Name, Position,] at [phone number] or [email address]. Thank you for attention in this matter.

Sincerely,

[Name]
[Title]