Sample Meeting Request Template:
Representatives from [CITY, STATE] will be coming to Washington, D.C., on March 14-15 and would like to meet with you to discuss legislative issues of great importance to your community. The people from your district who will be attending are: [Names of constituents and city titles]
We hope you would be available to meet sometime after 2:00PM on Tuesday, March 14, or at any time on Wednesday, March 15. If you are unavailable, we hope a member of your legislative staff would be able to meet.
We hope to speak with you about:
To set up a meeting, please contact [Name, Position,] at [phone number] or [email address]. Thank you for attention in this matter.